Membership Management System

The Livery Management System (LMS) has been specifically designed for livery companies and their associated charities

It contains everything worshipful companies might need to manage members, events and groups. Many aspects of the LMS can be customised to fit a company's specific requirements.

Every instance of the LMS is hosted in its own secure, isolated environment. Being an online system, it can be accessed by staff from any device in any location.

The LMS also includes a Members' Area which can be attached to a new or existing website.

Highlighted Features

Member Management

Membership Management

Group & Committee Management

Companies already using the LMS

Worshipful Company of Salters
Worshipful Company of Ironmongers
Worshipful Company of Pewterers
Worshipful Company of Barbers
Worshipful Company of Bakers
Girdlers Company
Worshipful Company of Saddlers
Carpenters Company
Worshipful Company of Cordwainers
Worshipful Company of Musicians
Worshipful Company of Turners
Worshipful Company of Basketmakers
Worshipful Society of Apothecaries
Worshipful Company of Shipwrights
Worshipful Company of Pattenmakers
Worshipful Company of Gunmakers
Worshipful Company of Gold and Silver Wyre Drawers
Worshipful Company of Fan Makers
Worshipful Company of Environmental Cleaners
Worshipful Company of Information Technologists
The Company of Watermen and Lightermen
Association of Royal Navy Officers

MEMBER MANAGEMENT

Member records can be easily created, searched, updated and deleted.

Information is grouped into related areas such as contact details and payment history.

Further information such as group membership and event attendance is stored here too.

Members can update some of their information (including photos of themselves and their partners) from within the Members' Area. Member submitted changes have to be approved by staff before being committed.

MEMBERSHIP MANAGEMENT

The Membership section appears within each members record allowing you to view and edit information such as membership type (e.g. Liveryman, Freeman), sponsors and historical data such as progression through the company.

The system has been built specifically for livery companies so incorporates features such as tallage management which can be enabled or disabled as required.

EVENT MANAGEMENT

Suitable for all event types from dinners to company outings.

Multiple booking options (we call them plans) can be created allowing different prices or limited places for different member types.

As the LMS was specifically designed for Livery companies, tallage events and other livery-centric features are baked in.

Events can be published to the Members' Area allowing members to book and pay for places for themselves and their guests.

Events can also be exported to external table planning software such as PlacePlanner 2000.

ADVANCED SEARCHING

Create and save your own searches. From finding all active members to more advanced filters such as finding all liverymen and freeman under a particular age.

We can create and save more complex searches on your behalf, ready for whenever they're needed.

Search results can be used to send emails to members, or can be exported to other software such as Microsoft Excel.

WINE/STOCK MANAGEMENT

An advanced wine management module has been developed with input from several livery companies.

Company staff can manage deliveries, stock levels in multiple locations, assign wines to Events and track consumption.

Although primarily focused on wine, the module can also manage other stock as needed.

GROUPS & COMMITTEE MANAGEMENT

Groups and committees can be created and managed within the LMS. Members of these groups can be -

Added and removed over time, with historical information preserved.
Used as recipients for group emails.
Given access to otherwise unavailable content in the Members' Area.
Used to create booking plans in the Events section.

MEMBERS' AREA

The LMS includes a Members' Area which can be attached to either a new or existing website.

Almost everything in the members' area including news, member resources, galleries and event booking can be managed within the LMS. Content (such as minutes from Court meetings) can even be made available to a restricted pool of members.

Member Benefits

Events Calendar - to find and read about upcoming events, including other attendees.
Event Booking - with payment processing where applicable.
Latest News – a place for members to keep up to date with the latest company news.
Galleries – photos of recent events and company outings.
Resources – a place for members to find and download company documentation. Access to sensitive resources can be restricted to specific groups. For example, you could have court minutes only be available to court members.
Member Lookup - to find information about other members, such as contact details. Members have the ability to control what information they share with others.

The Members' area is controlled by company staff. Content is only visible to logged-in members.

LMS BENEFITS

Lots of customisation options, because no two livery companies are identical.
Emails can be created, sent and logged from within the LMS to individuals, groups, event attendees or just about any set of members found via the search feature.
Specialist email services are utilised to minimise the chance of sent email being seen as spam.
We can import members and related data from existing databases and/or spreadsheets directly into the LMS.
The system is browser based so can be accessed from any computer at any time.
No additional software is required.
New features are regularly added, these do not usually incur further costs.

FURTHER INFORMATION

The LMS is a system by ASAP Computer Services, developed in conjunction with The Ironmongers Company, The Barbers Company, The Shipwrights Company & The Apothecaries Company.

We have had close working relationships with livery companies for over 20 years; the LMS has been improved and refined over more than a decade.

To arrange a demonstration or find out more...